Professional property inspections. Clear evidence. Better reports.
ConditionVault helps UK landlords, letting agents, property managers and inventory clerks capture property condition, photos, meter readings, keys, signatures and audit-ready reports from one dependable workflow.
No payment card required · Full core platform access · Your data remains exportable
How it works
From property to signed report
A single workflow that takes you from property creation to a finalised, signed and audit-ready report.
Create a property
Add a UK property with its address, rooms and standard items — or start from a typical flat or house template.
Inspect on-site
Walk the property room by room on your tablet or phone. Capture condition ratings, cleanliness, photos, meter readings and notes.
Share for feedback
Send the draft report to tenants, landlords or agents via secure ConditionSign links with tokenised access.
Finalise and sign
Resolve feedback, apply signatures and finalise an audit-ready report with an immutable snapshot.
Core features
Everything you need to inspect and report
ConditionVault brings together the tools UK property professionals rely on every day.
Condition & cleanliness ratings
Rate every item from very poor to new, with cleanliness tracked separately for a complete picture.
Photo evidence
Attach photos to rooms and items with captions, 360-degree views and copy protection.
Meter readings
Record gas, electricity and water meter readings with optional OCR capture and photo evidence.
Keys & access
Track key references, access items and alarm details for every property.
Digital signatures
Inspector, tenant and landlord signatures with declaration text, IP and device logging.
PDF reports
Generate branded PDF reports with embedded photos, meters, compliance and maintenance details.
Solutions
Built for your role
Whether you manage a handful of flats or a national portfolio, ConditionVault adapts to how you work.
Evidence & audit
An audit trail you can trust
Every report is backed by an immutable snapshot, signed declarations and a full event log.
Report snapshots
Finalised reports are locked with a SHA-256 integrity hash for evidentiary weight.
Tokenised sharing
Share reports and photo galleries via secure time-limited tokens with expiry dates.
Audit events
Every property and report action is logged with actor, timestamp and metadata.
Private note separation
Internal notes are separated from tenant-visible content — never exposed in shared reports.
ConditionSign
Paperless feedback and signatures
Send draft reports to tenants, landlords and agents via secure links. Recipients can acknowledge, provide feedback and sign — all in their browser, no account needed.
- Tokenised recipient invitations
- Receipt acknowledgement
- Structured feedback with agreement tracking
- Inspector and tenant signatures
- Automatic finalisation on approval
ConditionView
Secure report sharing
Share finalised reports, photo galleries and 360-degree views with stakeholders via time-limited links — no login required.
- Photo galleries with copy protection
- 360-degree image galleries
- Full report preview with PDF download
- Token expiry and revocation
- Branded with your organisation details
Offline inspections
Inspect without a signal
ConditionVault captures your entire inspection locally on your device. When you reconnect, everything syncs — photos, ratings, meter readings and notes.
- Local capture with pending sync queue
- Automatic recovery when connectivity returns
- Multi-tab protection against duplicate edits
- Photo upload queue with retry
- Conflict resolution guidance
Pricing
Simple, transparent pricing
Choose the plan that fits your portfolio. All prices are in GBP and exclusive of VAT.
Vault 100
100 properties, unlimited users
Save with annual billing
- 100 active properties
- Unlimited users
- ConditionSign & ConditionView
Vault 250
250 properties, unlimited users
Save with annual billing
- 250 active properties
- Unlimited users
- ConditionSign & ConditionView
Vault 500
500 properties, unlimited users
Save with annual billing
- 500 active properties
- Unlimited users
- ConditionSign & ConditionView
ConditionAI
An optional add-on that provides AI-assisted condition wording and description suggestions to speed up your inspections. Choose from 7 credit tiers to match your portfolio size.
- 2,500 to 150,000 AI credits per billing month
- From £25 to £800 per month
- No automatic overage billing
- Credits reset each billing month
- Optional — add to any plan
FAQ
Frequently asked questions
Everything you need to know about getting started with ConditionVault.
Ready to start inspecting?
Join UK property professionals who use ConditionVault to capture, report and sign with confidence.
No payment card required · Full core platform access · Your data remains exportable